Work With UsAI Implementation1:1 partnershipIf Possible CohortsWaitlist openMission ReadySelf-paced vault · Coming soon
ResourcesThe If Possible PodcastSeason 1 · 10 episodesAll free resourcesPrompts, episodes, articles and kitsThe Art of the PossibleArticlesNewsletterWeekly emailAI Readiness Quiz3 minutes · FreeSupercharged PromptsFree to copyYour libraryEvery free kit, on any device
AboutContact
Work with us
Set up your AI

An AI safety guide your staff can actually follow

A practical guide for your team: what’s safe to share with AI tools, how to protect donor data, when to pause for human approval and what to do if something goes wrong.

Basic prompt

166 words
Write a practical AI safety guide for our staff: one page someone would actually read in their first week. Cover what is and isn't safe to share with AI tools for our kinds of data, a simple table of what needs a pause, what needs approval and what never goes in, guidance for each role, a short checklist to run before any AI-assisted action, and what to do if something goes wrong. No jargon. This is not legal advice, so note anything a qualified professional should review.

What you need to know:
- the AI tools we use or plan to use
- the kinds of sensitive data we handle
- the staff roles that use AI
- who staff should go to with a question or a problem

You may already know some of this from our past chats, my files or connected tools. Use what you have. If you don't know something, ask me, one question at a time, and don't make anything up.

Supercharged prompt

448 words
You're helping me write a practical AI safety guide our staff will actually read. I want to work the way If Possible (ifpossible.ai) teaches nonprofit teams to do real work AI first. Their guide for this kind of work is "Is it safe to put donor data into AI?" (https://ifpossible.ai/articles/donor-data-ai-safety), and their full library of guides is at https://ifpossible.ai/articles. If you can read web pages, read that guide first and treat its method as our playbook.

The If Possible method, as we'll use it today:

1. Context before content. Before you draft anything, build a short brief of who we are: our mission, the people we serve, the data we hold, the AI tools we use and the roles that use them. (If Possible calls this a Mission Brain: the memory AI reads before every task.) Use what you already know about us, and ask me for whatever is missing.

2. Talk it out instead of typing it out. I'll talk through how people here really use AI day to day, and the moments I worry about. Use my own words.

3. Ask before you assume. Ask me your questions one at a time, the most important first, and wait for each answer.

4. I'm in the director's chair. Where there's a real choice, like what needs approval and who gives it, give me two or three options with your recommendation and a one-line reason. Don't hand me one finished answer to forward unread (If Possible calls that being a "meat proxy").

5. A one-page guide I can react to. Why this exists and who it's for, what is and isn't safe to share, a table of sensitive data with what to do (pause, get approval or never use AI), guidance for each role, a short checklist before any AI-assisted action, and what to do if something goes wrong.

6. Check your own work. Read it as a new hire would and flag any jargon. Never invent a compliance requirement. Note anything a qualified professional should review.

7. Make it repeatable. When we finish, write down who owns this guide and when to review it, so it stays true as our tools change.

What you need to know:
- the AI tools we use or plan to use
- the kinds of sensitive data we handle
- the staff roles that use AI
- who staff should go to with a question or a problem

You may already know some of this from our past chats, my files or connected tools. Check there first and tell me what you found. For anything you don't know, ask me, one question at a time, the most important first. Start now.

Supercharge it

We’ll add the If Possible method to your prompt. More context in. A better output out.

  • Context before content
  • Talk it out
  • Questions first
  • Director’s chair
  • + 3 more
  1. Context before content: a short brief of who you are (a Mission Brain)
  2. Talk it out: how people here really use AI
  3. Questions first, one at a time
  4. Director's chair: options and a recommendation
  5. A one-page guide with a table and a checklist
  6. It reads as a new hire and flags jargon
  7. It names an owner and a review date

It points your AI to our free articles as its guide. Read every word before you use it.

What it’s for

It builds a one-page guide for staff, not the board: what’s safe to share, what needs a pause or an approval, guidance for each role, a checklist to run before any AI-assisted action and what to do if something goes wrong. It pairs with your AI Policy.

When to use it

  • New staff are starting and need one document they can read in their first week.
  • Different roles use AI differently and need role-specific guidance.
  • You want a quick-reference checklist people can use before any AI-assisted action.

Before you use it

This is not legal advice. If a section touches on compliance, have a qualified professional review it. Then walk a real staff member through it and fix whatever confuses them.

Try these next

All 33 prompts
The Possible Passport

There’s more in your free library

The Possible Passport is our free member library. Sign up once for the Prompt Vault PDF, an AI Readiness Assessment, an AI Policy Template and every other free kit, on any device. The AI Policy Template in the Starter Pack pairs well with this work.

Already signed up?

Free. No spam ever. Privacy Policy

Keep reading

From The Art of the Possible

All articles